Accounts Payable Assistant

The Successful candidate will review, reconcile and issue payments in a timely manner. The Accounts Payable Assistant will be responsible for entering, reviewing invoices and issuing timely payments. Following the proper workflow process of issuing a purchase order using the appropriate GL information, seeking authorization and issuing the payment will be very relevant to this role. The Successful candidate must adhere to confidential policies of the Company.

Key Duties and Additional Responsibilities Include but are not limited to:

• Completing payments and control expenses by receiving, processing, verifying, and reconciling invoices.

• Reconcile processed work by verifying entries in multiple systems.

• Correct any errors generated from system integration.

• Reconcile entries and compare system reports to vendor statements.

• Charge expenses to accounts and costs centers by analyzing invoice, creating a

  purchase order to record the entry.

• Seek approvals for expenses and issue payments.

• Resolve any purchase order, invoice, or payment discrepancies.

• Ensure credit is received for outstanding memos and are entered in the system.

• Generate reports for promotional items/events for rebilling to strategic partners.

• Prepare analyses of accounts and produce monthly and ad hoc reports.

• Create spreadsheets with large numbers of figures without mistakes.

• Maintain accounting ledgers by verifying and posting account transactions.

• Maintains historical records by scanning and filing documents.

• Communicate with vendors via phone, email and in-person.

• Prepare financial reports.

• Assisting with audits and resolving discrepancies.

• Protect the company’s value by keeping information confidential.

• Assist with inventory counts.

• Any other duties as required.

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